OA Funding Application UNIVIE (Publishing Fund)

 

You can apply for funding for article processing charges (APCs) for individual articles in Open Access journals (funding requirements: see below).

Please note that no application is needed for articles in open access journals that are funded via our OA publishing agreements: Association for Computing Machinery (ACM), BioMed Central (BMC) incl. SpringerOpen, Brill, Cambridge University Press (CUP), Cogitatio Press, Elsevier, Frontiers, de Gruyter, IEEE, IOP, IWA, MDPI, Oxford University Press (OUP), The Royal Society, SAGE, Taylor & Francis and Wiley. (Note: Open access in subscription journals can only be supported as part of our OA publishing agreements).

Please note that there is no central funding available for entire OA books or OA edited volumes. Funding is possible via the FWF programme for Book Publications. OA funding for individual contributions in edited volumes is only available for publications resulting from FWF projects.

Funding requirements (publishing fund)

  1. Funding is available for articles in genuine Open Access Journals (Gold Open Access Journals). The journal must be listed in the Directory of Open Access Journals [1]. This implies that quality assurance measures such as peer review are conducted, articles are freely available immediately upon publication and distribution is permitted (e.g. in terms of a Creative Commons license).
  2. Funding is not available for: 
    a) additional fees for articles in subscription journals to be made open access (hybrid model). [2]
    b) articles that are published as outcomes of FWF, EU or of primarily externally funded research projects.
  3. Funding is based on the principle "first come, first served". Up to three publications per author per calendar year are supported. [3]
  4. The maximum publication fee (Article Processing Charge - APC) covered is EUR 2,000 per item. Higher costs may be covered in certain cases. [4]
  5. The corresponding author [5] is affiliated with the University of Vienna. [6]
  6. The author's affiliation with the "Universität Wien" and/or the "University of Vienna" must be acknowledged in the publication itself or on the journal website. [7]
  7. Once a funding commitment is made, the applicant makes sure that an "acknowledgement" of funding by the Open Access Publishing Fund of the University of Vienna appears in the article [8]. See also Funding process.
  8. There is no legal entitlement to funding. Once the Open Access Publishing Fund is exhausted, funding is no longer possible. [3]
  9. Funding is only available for new submissions. Refunding APCs already paid is not possible.

    Important note: please do not pay invoices yourself (e.g. using your private credit card) – refunds are not possible!

Application form

To apply for Open Access funding please fill in our OA‑Application Form UNIVIE (only for affiliates of the University of Vienna).
 
 

Funding process

1. The Open Access Office reviews the application and informs you whether or not the charges can be covered. In case of a positive answer we will provide you with the wording to be used for the acknowledgement (see footnote [8]) as well as the Open Access Office's postal address the publisher makes out the invoice to.

2. You forward both the acknowledgement and the invoice address to the publisher.

3. The publisher sends the invoice to the Open Access Office. (In case the publisher is only able to invoice the author directly, please forward it to us so we can pay it. Please do not pay it yourself!)

4. The Open Access Office covers the charges and informs you about this. After publication the Open Access Office archives your article in u:scholar.

When do I apply for funding?

Apply before submission to ensure that the charges can be covered. If you are still in the early stages of writing an article and just want to know whether or not the charges for articles in a specific journal can be covered, please check the funding options with our Journal Eligibility Check or enquire via e-mail.

The last possible date to apply is once the publisher proceeds to invoicing. Please note that we cannot reimburse you for article processing charges you already covered yourself.

 

Footnotes

[1] If an Open Access Journal has been started very recently (in the last 12 months) and is therefore not yet registered in the DOAJ, it has to be clear from the journal’s website that the DOAJ criteria are fulfilled.

[2] Articles in subscription journals (hybrid OA) can only be funded under OA publishing agreements.

[3] Once funds are depleted funding is no longer possible. Pertaining information is announced on this page. Submitting funding application forms will be disabled in this case. Please note: A maximum of three articles per publisher, author and calendar year can be funded within the context of our publishing agreements with BMC, Frontiers and MDPI.

[4] Only Article Processing Charges (APCs) for Open Access will be covered (no funding for editorial services, colour charges etc.). Ad EUR 2,000 maximum: Cost splitting for higher fees cannot be accommodated. Ad: Higher costs may be covered: This is determined by journal quality.

[5] "Corresponding author" is the person the publisher is in contact with concerning the article and who is named as such in the publication itself. Co-authors, first authors or last authors are not eligible for funding unless they are also corresponding authors

[6] University affiliates are defined in UG 2002 §94. Your eligibility is determined by your affiliation with the University of Vienna on the date of the application for funding. Should you be a research grant holder please provide confirmation to that effect via e-mail.

[7] This is in accordance with the University's affiliation policy. The article lists "University of Vienna" as your affiliation or as one of your affiliations.

[8] Wording for the acknowledgement: "Open Access funding provided by University of Vienna."