Open Access publishing agreements

The University of Vienna has negotiated a number of agreements for Open Access publishing. These agreements cover subscription journals (Hybrid OA) and/or OA journals (Gold OA) of the respective publisher. Details for the respective agreements can be found here:

Transformative agreements (Hybrid OA):

↓ American Chemical Society (ACS)
↓ American Institute of Physics (AIP)
↓ Brill
↓ Cambridge University Press (CUP)
↓ Elsevier
↓ Emerald
↓ de Gruyter
↓ IOP Publishing
↓ IWA
↓ Oxford University Press (OUP)
↓ Royal Society of Chemistry (RSC)
↓ SAGE
↓ SCOAP3
↓ Springer
↓ Taylor & Francis
↓ Wiley

Agreements with OA publishers:

↓ BMC/SpringerOpen
↓ Frontiers
↓ MDPI

For OA Journals of other publishers you have to apply for funding (not for CUP, Elsevier, SAGE and Taylor & Francis as articles in their OA journals are processed via our transformative agreements).


All agreements have in common that authors affiliated with the University of Vienna do not have to pay any Open Access publishing fees. These are either part of the agreement in place or they are being covered by the University Library. All agreements are set up in order to avoid "double dipping" (payment for both subscription and OA publishing fees).
 

In order to be eligible for funding you have to meet the following requirements:

  • You are "corresponding author" of the article in question.
  • You are affiliated1) with the University of Vienna on the date set by the agreement (i.e. either "submission date" or "acceptance date", for details see "authors eligible" under the particular agreement).
  • Your article has not resulted from FWF projects2), EU projects or other primarily externally funded research projects.
  • Your article is not a "book review".
  • The article lists "University of Vienna" as your affiliation or as one of your affiliations.

1) University affiliates are defined in UG 2002 §94.
2) FWF publications with the Royal Society of Chemistry (RSC) and Wiley are exempt: these articles are processed by the University of Vienna.
 

Please also note the following two hints for submission of articles with publishers so they can determine you to be eligible for funding:

  • Submit the article from the University of Vienna's data network.
  • Use the e-mail address provided by the University of Vienna.

Below you can find detailed terms for the University's various OA agreements (in alphabetical order):
 

American Chemical Society (ACS)

Validity period:: 1.1.2020–31.12.2022
Type of contract: Read and Publish
Journals covered: subscription journals that offer OA (PDF).
Note: Gold journals (fully open access) require a regular application for OA funding.
Authors eligible: affiliates of the University of Vienna (on acceptance) in the role of "corresponding author" (to be checked by the Open Access Office)
Article types: all (except Additional and Corrections, Expressions of Concern, Retraction, In This Issue, Introducing our Authors)
Licences possible: CC BY 4.0
Special provisions: Cost coverage only for Open Access, but not for other charges (e.g. colour charges).
Publisher's info: publisher website
Consortium info: KEMÖ website
Workflow: ACS uses the Copyright Clearance Center (CCC) web interface to administer the agreement. After acceptance, please choose the Open Access option and follow the steps as presented. A one-time registration may be required. Your affiliation to the University of Vienna will be checked by the Open Access Office.
 

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AIP Publishing

Validity period: 1.1.2020–31.12.2022
Type of contract: Read and Publish
Journals covered: Applied Physics Letters, Applied Physics Reviews, AVS Quantum Science, Biomicrofluidics, Chaos, Chinese Journal of Chemical Physics, Journal of Applied Physics, Journal of Laser Applications, Journal of Mathematical Physics, Journal of Physical & Chemical Reference Data, Low Temperature Physics, Physics of Fluids, Physics of Plasmas, Review of Scientific Instruments, The Journal of Chemical Physics
Authors eligible: affiliates of the University of Vienna in the role of "corresponding author" (to be checked by the Open Access Office)
Article Types: primary research article, review article, perspective article, tutorial article
Licences possible: n/a
Special provisions: It is required to use your institutional e-mail address (@univie.ac.at) on submission. Cost coverage only for Open Access, but not for other charges (e.g. colour charges)..
Publisher's info: publisher website
Workflow: Please use your institutional e-mail address (@univie.ac.at) on submission. AIP will then determine your eligibility for open access publishing without charges.
 

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BioMed Central (BMC) / SpringerOpen

Validity period: since 2008
Type of contract: membership/discount
Journals covered: BMC Journals (ca. 300 titles)
SpringerOpen Journals (ca. 200 titles)
Authors eligible: affiliates of the University of Vienna (on submission) in the role of "corresponding author" (to be checked by the Open Access Office)
Article types: n/a
Licences possible: CC BY 4.0
Special provisions: A maximum of three publications per author per year can be funded.
Publisher's info: publisher website
Workflow: It is essential you submit your contribution from the data network of the University of Vienna using your institutional e-mail address (@univie.ac.at) in order for the publisher to determine your eligibility for funding. After submission the publisher contacts the Open Access Office that in turn confirms your affiliation or clarifies it with you.
 

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Brill

Validity period: 1.1.2020–31.12.2020
Type of contract: read and publish (pilot programme)
Journals covered: subscription journals that offer Open Access as well as fully OA journals journal list
Authors eligible: affiliates of the University of Vienna in the role of "corresponding author" (to be checked by the publisher)
Article types: research articles, review articles
Licences possible: CC BY 4.0CC BY-NC 4.0CC BY-NC-ND 4.0
Special provisions: Cost coverage only for Open Access, but not for other charges (e.g. colour charges).
Publisher's info: publisher website
Workflow: Brill will identify you as a University affiliate during the submission process. Select Open Access and your preferred Creative Commons licence in the web interface.

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Cambridge University Press (CUP)

Validity period: 1.1.2020–31.12.2022
Type of contract: Read and Publish
Journals covered: subscription journals that offer OA
and OA journals (full collection, PDF)
Authors eligible: affiliates of the University of Vienna (on acceptance) in the role of "corresponding author" (to be checked by the Open Access Office)
Article types: Research articles, Review articles, Rapid Communication
Licences possible: CC BY 4.0, CC BY-NC-SA 4.0, CC BY-NC-ND 4.0
Special provisions: Cost coverage only for Open Access, but not for other charges (e.g. colour charges).
Publisher's info: publisher website
Consortium info: KEMÖ website
Workflow: CUP uses the Copyright Clearance Center (CCC) web interface to administer the agreement. After acceptance, please choose the Open Access option and follow the steps as presented. A one-time registration may be required. Your affiliation to the University of Vienna will be checked by the Open Access Office.
 

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Elsevier

Validity period: 1.1.2020–31.12.2020
Valid for submissions (!) from 1.1.2020
Type of contract: Open Access Pilot:
  Hybrid agreement: Read and Publish
  Gold agreement: Discount
Journals covered: ·) subscription journals that offer OA, except Cell Press and Lancet journals
·) gold journals (fully open access), funded centrally under the agreement and paid via OA publishing fund (no need to apply for funding).

Eligible Journals (PDF)

Authors eligible: affiliates of the University of Vienna (on submission!) in the role of "corresponding author" (to be checked by the Open Access Office)
Article types: CRP (Case Report) , DAT (Data), FLA (Full-length article), MIC (Microarticle), OSP (Original software publication), PGL (Practice Guidelines), PRO (Protocol), REV (Review article), RPL (Replication Studies), SCO (Short communication), SSU (Short survey), VID (Video Article)
Licences possible: CC BY 4.0, CC BY-NC-ND 4.0
Special provisions: Cost coverage only for Open Access, but not for other charges (e.g. submission fees)
Publisher's info: publisher website
Consortium info: KEMÖ website
Workflow: After acceptance please choose "University of Vienna" as your institution in step 1 . Your affiliation to the University of Vienna will be checked by the Open Access Office.
 

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Emerald

Validity period: 1.1.2020–31.12.2022
Type of contract: read and publish
Journals covered: Emerald Journals (PDF)
Authors eligible: affiliates of the University of Vienna in the role of "corresponding author" (to be checked by the publisher)
Article types: Original Research
Licences possible: n/a
Special provisions: Cost coverage only for Open Access, but not for other charges (e.g. colour charges).
Publisher's info: publisher website
Consortium info: KEMÖ website
Workflow: Please use your institutional e-mail address (@univie.ac.at) on submission. Use the following option as part of the publication process: "Yes, I want to publish my article as Open Access and my institution is eligible for a prepaid APC voucher". In addition please add "University of Vienna / Austrian National Consortium (KEMÖ)" to the field "funding source".
 

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Frontiers

Validity period: since 1.1.2018
Type of contract: Austrian Framework Agreement with national discount
Journals covered: Frontiers Journals
Authors eligible: affiliates of the University of Vienna (on submission) in the role of "corresponding author" (to be checked by the Open Access Office)
Author identification: In case authors do not choose "University of Vienna" as funding institution during submission, the domain the article is submitted from is also recognised.
Article types: A-Type, B-Type, C-Type, D-Type
Licences possible: CC BY 4.0
Special provisions: A maximum of three publications per author per year can be funded.
Publisher's info: publisher website
Blogpost on our
website:
Neuer Open Access-Vertrag mit Frontiers
Workflow: During submission please choose "University of Vienna" as funding institution (Note: For publications resulting from FWF projects, please choose the FWF!). Frontiers will then inform you about the possibility to publish OA at no cost. Your affiliation to the University of Vienna will be checked by the Open Access Office.
 

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de Gruyter

Validity period: since 1.2.2019
Type of contract: pilot programme (discount)
Journals covered: subscription journals that offer Open Access as well as fully OA journals
Authors eligible: affiliates of the University of Vienna (on acceptance) in the role of "corresponding author" (to be checked by the Open Access Office)
Article types: n/a
Licences possible: CC BY 4.0
Special provisions: Cost coverage only for Open Access, but not for other charges (e.g. colour charges).
Publisher's info: n/a
Workflow: De Gruyter uses the Copyright Clearance Center (CCC) web interface to administer the agreement. After acceptance, please choose the Open Access option and follow the steps as presented. A one-time registration may be required. Your affiliation to the University of Vienna will be checked by the Open Access Office.
 

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IOP Publishing

Validity period: 1.1.2020–31.12.2022
Type of contract: offsetting (= deduction of APCs paid from the library's subscription fees)
Journals covered: subscription journals that offer OA (PDF)
Note: Gold journals (fully open access) require a regular application for OA funding.
Authors eligible: affiliates of the University of Vienna (on acceptance) in the role of "corresponding author" (to be checked by the Open Access Office)
Article types: Letters, Papers and Special Issue articles. Review articles are not included.
Licences possible: CC BY 4.0
Special provisions: Cost coverage only for Open Access, but not for other charges (e.g. colour charges).
Publisher's info: publisher website
Consortium info: KEMÖ website
Workflow: IOP will notify you of the possibility to publish OA at no cost during the publication process. Your affiliation to the University of Vienna will be checked by the Open Access Office.
 

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IWA - International Water Association

Validity period: 1.1.2019–31.12.2021
Type of contrac: Read and Publish
Journals covered: IWA Journals (PDF)
Authors eligible: affiliates of the University of Vienna in the role of "corresponding author" (to be checked by the publisher)
Article types: n/a
Licences possible: Default: CC BY 4.0
Special provisions: Cost coverage only for Open Access, but not for other charges (e.g. colour charges).
Publisher's info: publisher website
Consortium info: KEMÖ website
ESAC Info: ESAC website
Workflow: IWA will notify you of the possibility to publish OA at no cost during the publication process
 

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MDPI

Validity period: since 1.1.2019
Type of contract: Institutional Open Access Program (IOAP)
Journals covered: MDPI Journals
Authors eligible: affiliates of the University of Vienna (on submission) in the role of "corresponding author" (to be checked by the Open Access Office)
Article types: n/a
Licences possible: CC BY 4.0
Special provisions: A maximum of three publications per author per year can be funded.
Workflow: During the submission process, authors are able to select the "University of Vienna" as member of the "Institutional Open Access Program". Your affiliation to the University of Vienna will be checked by the Open Access Office.
 

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Oxford University Press (OUP)

Validity period: 1.7.2019–31.12.2020
Type of contract: Read & publish pilot programme with institutional prepayment account
Journals covered: subscription journals that offer OA
Authors eligible: affiliates of the University of Vienna (on acceptance) in the role of "corresponding author" (to be checked by the Open Access Office)
Article types: n/a
Licences possible: CC BY 4.0CC BY-NC 4.0CC BY-NC-ND 4.0
Special provisions: Cost coverage only for Open Access, but not for other charges (e.g. colour charges).
Publisher's info: Publisher website
Workflow: The publisher does not offer Open Access proactively, which is why you have to take the appropriate steps yourself. A detailed guide can be found here (below the question "How can authors request use of these OA funds?"). Your affiliation to the University of Vienna will be checked by the Open Access Office.
 

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Royal Society of Chemistry (RSC)

Validity period: 1.1.2019–31.12.2020
Type of contract: read and publish
Journals covered: subscription journals that offer OA (PDF)
Note: "RSC Advances" requires a regular application for OA funding ("Chemical Science" has no article processing charges at the moment).
Authors eligible: affiliates of the University of Vienna in the role of "corresponding author" (to be checked by the publisher)
Article types: n/a
Licences possible: CC BY 3.0 (mandatory for FWF projects) ∙ CC BY-NC 3.0
Special provisions: Authors of the University of Vienna are eligible even if the publications result from FWF projects (in this case you have to choose a CC BY 3.0 licence). Cost coverage only for Open Access, but not for other charges (e.g. colour charges).
Publisher's info: Publisher website
Consortium info: KEMÖ Website
ESAC Info: ESAC website
Workflow: The Royal Society of Chemistry recognises eligible authors based on the email domain. Therefore please make sure you use your univie email address! (Note: As of 2019 the library no longer issues voucher codes.)
 

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SAGE

Validity period: 1.1.2019–31.12.2021
Type of contract: APC discount / offsetting
Journals covered: subscription journals that offer OA ("SAGE Choice") and Gold OA Journals
Authors eligible: affiliates of the University of Vienna (on acceptance) in the role of "corresponding author" (to be checked by the Open Access Office)
Article types: Article
Licences possible: CC BY 4.0CC BY-NC 4.0
Special provisions: Cost coverage only for Open Access, but not for other charges (e.g. colour charges).
Publisher's info: n/a
Consortium info: KEMÖ website
ESAC Info: ESAC website
Workflow: SAGE recognises eligible authors automatically and will inform you accordingly. Your affiliation to the University of Vienna will be checked by the Open Access Office.
 

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SCOAP3 – Sponsoring Consortium for OA Publishing in Particle Physics

Validity period: 1.1.2017–31.12.2022
Type of contract: switch / SCOAP3 partnership
Journals eligible: journals in the field of high energy physics: SCOAP3 list
Authors eligible: all authors worldwide
Article types: n/a
Licences possible: Creative Commons
Special provisions: none
SCOAP3 info: SCOAP3 website
Workflow: no workflow, OA at no cost is the default for all SCOAP3 journals
 

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Springer

Validity period: 1.1.2019–31.12.2021
Type of contract: read and publish ("Springer Compact")
Journals covered: subscription journals that offer OA
Note: Gold journals ("SpringerOpen") are part of the BMC/SpringerOpen agreement.
Authors eligible: affiliates of the University of Vienna (on acceptance) in the role of "corresponding author" (to be checked by the Open Access Office)
Article types: OriginalPaper, ReviewPaper, BriefCommunication, ContinuingEducation
Licences possible: CC BY 4.0, to some extent also CC BY-NC 4.0
Special provisions: Cost coverage only for Open Access, but not for other charges (e.g. colour charges).
Publisher's info: Publisher website
Consortium info: KEMÖ website
Workflow: As soon as your article has been accepted Springer will send you a link to the online "MyPublication" form. In this form you will be asked to identify as an affiliate of the University of Vienna (please use your institutional e-mail address) and to agree to Open Access publication under a Creative Commons licence. The Open Access fee on the invoice will be set at EUR 0. This concludes the process on your end. Your affiliation to the University of Vienna will be checked by Springer and by the Open Access Office.
 

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Taylor & Francis

Validity period: 1.1.2020–31.12.2022
Type of contract: APC Discount / offsetting (= deduction of APCs paid from the library's subscription fees)
Journals covered: subscription journals that offer OA ("Open Select") as well as fully OA journals. Eligible Journals (PDF)
Authors eligible: affiliates of the University of Vienna (on acceptance) in the role of "corresponding author" (to be checked by the Open Access Office)
Article types: Article
Licences possible: CC BY 4.0CC BY-NC 4.0CC BY-NC-ND 4.0
(depending on the journal's policy)
Special provisions: Cost coverage only for Open Access, but not for other charges (e.g. colour charges).
Publisher's info: Open access membershipOpen access agreements
Consortium info: KEMÖ website
Workflow: Taylor & Francis will notify you of the possibility to publish OA at no cost during the publication process. Your affiliation to the University of Vienna will be checked by the Open Access Office. In some cases you might be asked to provide information relating to an "Open Access quote". Please fill in "University of Vienna" (with email: openaccess@univie.ac.at) so the automated workflow can take place.
 

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Wiley

Validity period: 1.1.2018–31.12.2020
Type of contract: read and publish
Journals covered: subscription journals that offer OA (list).
Note: Gold journals require a regular application for OA funding.
Authors eligible: affiliates of the University of Vienna (on acceptance) in the role of "corresponding author" (to be checked by the Open Access Office)
Article types: Case Report, Clinical Message, Commentary, Consensus, Drug Focus, History, Meta Analysis, Original Article, Rapid Publication, Review Article, Technical Note, Tutorial
Licences possible: n/a
Special provisions: FWF articles of University affiliates are processed as part of the University agreement. Cost coverage only for Open Access, but not for other charges (e.g. colour charges).
Publisher's info: publisher website
Consortium info: KEMÖ website
ESAC Info: ESAC website
Workflow: After your submission has been accepted, please choose the "OnlineOpen" option in Wiley's author interface. Your affiliation with the University of Vienna will be checked by the Open Access Office. Details can be found here.
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Note: About 30 Journals do not follow the Author Services Workflow described here, but instead operate using an "OnlineOpen Order Form", a PDF form forwarded to you by the journal. Using this form, choose "KEMO: Universität Wien" to indicate your eligibility.