Open Access Publishing Fund of the University of Vienna

 

To support its researchers both financially and administratively, the University of Vienna set up a Publishing Fund to cover article processing charges in Open Access journals.

Please note that no application is needed for articles

1) in the open access journals of BioMed Central (BMC) incl. SpringerOpen, Brill, Cambridge University Press (CUP), Elsevier, Frontiers, de Gruyter, MDPI, SAGE and Taylor & Francis and

2) in the subscription journals of  American Chemical Society (ACS), AIP Publishing, Brill, Cambidge University Press (CUP), The Company of Biologists, Elsevier, Emerald, de Gruyter, IOP Publishing, IWA, Oxford University Press (OUP), The Royal Society, Royal Society of Chemistry (RSC), SAGE, Springer, Taylor & Francis and Wiley 

since articles in these journals are processed via our OA publishing agreements.
 

↓ Funding criteria   ↓ Application form   ↓ Funding process
 
 

Funding criteria

  1. Funding is available for articles in genuine Open Access Journals (Gold Open Access Journals). The journal must be listed in the Directory of Open Access Journals [1]. This implies that quality assurance measures such as peer review are conducted, articles are freely available immediately upon publication and distribution is permitted (e.g. in terms of a Creative Commons license).
  2. Funding is not available for: 
    a) additional fees for articles in subscription journals to be made open access (hybrid model). [2]
    b) articles that are published as outcomes of FWF, EU or of primarily externally funded research projects.
  3. Funding is based on the principle "first come, first served". Up to three publications per author per calendar year are supported. [3]
  4. The maximum publication fee (Article Processing Charge - APC) covered is EUR 2,000 per item. Higher costs may be covered in certain cases. [4]
  5. The corresponding author is affiliated with the University of Vienna. [5]
  6. The author's affiliation with the "Universität Wien" and/or the "University of Vienna" must be acknowledged in the publication itself or on the journal website. [6]
  7. Once a funding commitment is made, the applicant makes sure that an "acknowledgement" of funding by the Open Access Publishing Fund of the University of Vienna appears in the article. See also Funding process.
  8. There is no legal entitlement to funding. Once the Open Access Publishing Fund is exhausted, funding is no longer possible. [3]
  9. Funding is only available for new submissions. Refunding APCs already paid is not possible.

    Important note: please do not pay invoices yourself (e.g. using your private credit card) – refunds are not possible!



Application form

To apply for Open Access funding please fill in our online application form (only for affiliates of the University of Vienna).

Funding process

1. The Open Access Office reviews the application and informs you whether or not the charges can be covered. In case of a positive answer we will provide you with the wording to be used for the acknowledgement as well as the Open Access Office's postal address the publisher makes out the invoice to.

2. You forward both the acknowledgement and the invoice address to the publisher.

3. The publisher sends the invoice to the Open Access Office. (In case the publisher is only able to invoice the author directly, please forward it to us so we can pay it. Please do not pay it yourself!)

4. The Open Access Office covers the charges and informs you about this. After publication the Open Access Office archives your article in u:scholar.

When do I apply for funding?

You can apply for funding directly before or after submission or after acceptance of your article. Your eligibility is determined by your affiliation with the University of Vienna on the date of the application for funding. The last possible date to apply is once the publisher proceeds to invoicing. Please note that we cannot reimburse you for article processing charges you already covered yourself.

We recommend you apply for funding before submission to ensure that the charges can be covered.

If you are still in the early stages of writing an article and just want to know whether or not we can cover the charges for articles in a specific journal, enquire at openaccess@univie.ac.at and include the journal title and the publisher's name.

Footnotes

[1] If an Open Access Journal has been started very recently (in the last 12 months) and is therefore not yet registered in the DOAJ, it has to be clear from the journal’s website that the DOAJ criteria are fulfilled.

[2] Exceptions are made in the context of OA publishing agreements.

[3] Once funds are depleted funding is no longer possible. Pertaining information is announced on this page. Submitting funding application forms will be disabled in this case. Please note: A maximum of three articles per publisher, author and calendar year can be funded within the context of our publishing agreements with BMC, Frontiers and MDPI.

[4] Only Article Processing Charges (APCs) for Open Access will be covered (no funding for editorial services, colour charges etc.). Ad EUR 2,000 maximum: Cost splitting for higher fees cannot be accommodated. Ad: Higher costs may be covered: This is determined by journal quality.

[5] "Corresponding author" is the person the publisher is in contact with concerning the article and who is named as such in the publication itself. University affiliates are defined in UG 2002 §94. Your eligibility is determined by your affiliation with the University of Vienna on the date of the application for funding. Should you be a research grant holder please provide confirmation to that effect via e-mail.

[6] This is in accordance with the University's affiliation policy.

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